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The American Musical Instrument Society

IMPORTANT LINKS

Links will be added as resources become available

Meetings

44th Annual Meeting of the
American Musical Instrument Society
Museum of Fine Arts, Boston Massachusetts
June 3-7, 2015

GENERAL INFORMATION

Dear AMIS members,

We're looking forward to seeing many of you at Boston’s Museum of Fine Arts this June. The registration form for the meeting is posted elsewhere on this website, along with the latest Newsletter, which describes our plans for the meeting and presents the tentative schedule of papers and events. As you register and make plans for your travel to Boston, we want to make you aware of some important logistical information.

HOUSING

As previously announced, affordable housing has been arranged in air-conditioned dormitories at nearby Simmons College, which includes linens and breakfast. You must sign up and pay in advance for these rooms on the registration form. The deadline to sign up is May 19, and Simmons College cannot guarantee housing after that date, so please register early. If you are planning to book a double room at the dorms, you must make arrangements with your roommate and book for the entire room. It is important to note that if you cancel your reservation between 60 and 30 days prior you will be billed for 75 percent, and if you cancel less than 30 days prior to check-in you will be billed the full amount of the room cost. For access cards not returned at check-out you will be billed $25 per card, and for room keys not returned at check-out you will be billed $50 per key. Cancellations must be done through AMIS, rather than with Simmons College.

This dormitory housing has been reserved only from the night of June 3 through the night of June 6 (with check out on June 7). Simmons regrettably cannot accommodate anyone who wants to arrive earlier than those specific days or who is planning to stay in Boston afterwards. If you are seeking a hotel before, after, or during the conference, we recommend that you search the internet in order to obtain a rate and location that suits your needs. Be aware that even modest hotels near the Museum will run about $250 per night.

To check into the dorms, please go to the Evans Hall Bell Desk (see map) on June 3 between 12 noon and 7 pm. Simmons dorm staff and an AMIS representative will be there to check you into your room, provide your registration packet, and answer any questions you may have. If you will be arriving later than 7 pm or after June 3, we will be supplying a phone number later on that allows you to reach a member of the Simmons residence staff who can assist you with check in. A registration table will again be open at the MFA between 8 am and 4 pm on June 4. Simmons College is a 15-minute walk from the MFA. If you are using an online map or giving a location to a taxi driver, the dorm address is:
Simmons Residence Campus, 54 Pilgrim Road, Boston, MA 02115

PARKING

For those of you who will be staying at the Simmons College dormitories and will be in need of parking, this is available for $16 per day with the use of a special discount ticket that you can obtain when you check into the dorms. You will pay for your parking directly when you leave the parking garage, but note that if you need to remove your car from the facility multiple times during the day your cost will be somewhat more. Parking is also available at the MFA in either a garage or outdoor lot. For details go to: http://www.mfa.org/visit/getting-here.

AIRPORT

Boston is served by Logan International Airport, which is located quite near the city, just across the harbor. Travel from the airport into Boston can be done by public transportation (see below) or by taxi, which will cost at least $30.

PUBLIC TRANSPORTATION

The public transportation system for Boston is the MBTA (including both subways and buses), but everyone locally refers to it as “The T.” For more information, please visit http://www.mbta.com. Subway tickets are $2.10 per trip and bus tickets are $1.60 Week-long passes are available for $19. Subways and buses do not always stop at every station or stop, so be sure to use the onboard signal bar or cord to request that the driver stop at your desired station or bus stop (or tell the driver directly).

Because of construction taking place at one of the major subway hubs downtown, the simplest and most affordable way to travel from the airport to Simmons College is the Back Bay Express bus, which is $5. For hours of operation, go to https://www.massport.com/logan-airport/to-and-from-logan/logan-express/back-bay/. This bus stops at Copley Square and Hynes Convention Center. From either of those locations you can board a subway on the Green Line of the T (take a train marked D) to reach the stop called “Fenway,” which is about a 10-minute walk to Simmons College.

Please note that it is not possible to purchase tickets for the T at the Museum of Fine Arts subway stop, but there is a ticket kiosk located inside the Museum, near the Huntington Avenue lobby. The MFA is located on the Green Line of the T (the stop is called “Museum of Fine Arts”), and those traveling there should make sure they are on a train marked E.

DRIVING DIRECTIONS:

Directions for driving to the MFA can be found at: http://www.mfa.org/visit/getting-here. Directions for driving to Simmons College can be found at: http://www.simmons.edu/about-simmons/contact-us/directions.

VISITING THE MFA

Like most museums, the MFA has various protocols in place for the sake of security. Please note that you cannot bring a musical instrument into the Museum through a public entrance. If an instrument is required for your presentation, please let us know in advance so that we can arrange for you to bring it in through the Museum’s staff entrance and register it for proper removal.

If you plan to visit the MFA on Wednesday, please note that admission is voluntary after 4:00 pm, but you will still need to obtain a free ticket at the admission desk. The Huntington Avenue entrance is the one closest to the musical instrument gallery. To enter the MFA for the AMIS paper sessions on Thursday and Saturday, please use the school group entrance at the west end of the building, called the Linde Family Wing. There you will be provided with an appropriate ticket for the day, but please note that we are being allowed to enter the Museum before it opens to the public. Because of that, your movements will be restricted to the auditorium and the adjacent restrooms until 10 am. On Saturday, we will need to exit the Museum immediately after the last paper session in order to comply with its closing hours. Please also note that food and beverages are not allowed in the auditorium. For those visiting the MFA for the field trip on Friday, you will receive special admission tickets on Thursday that allow you to enter through a public entrance.

CONTACT INFORMATION

Knowing that things can go wrong at the last minute in the days leading up to and during the meeting, you are welcome to call or text me (Darcy) on my cell phone at 617-777-3173 or Jayme Kurland on her cell phone at 602-359-0725 if you need emergency assistance.

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